PRIVACY POLICY

This privacy policy applies between you, the user of this website and me the owner and provider of this website.

I take the privacy of your information very seriously.  This privacy policy applies to my use of any and all data collected by me or provided by you in relation to your use of the website.

Please read this privacy policy carefully.

Definitions and interpretation

In this privacy policy, the following definitions are used:

Data / data	collectively all information that you submit to me via the website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Data Protection Laws	any applicable law relating to the processing of personal data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the UK-GDPR, the Data Protection Act 2018 (DPA 2018), and any national implementing laws, regulations and secondary legislation, for as long as the UK-GDPR and DPA 2018 is effective in the UK;
DPA 2018	The Data Protection Act 2018 (DPA 2018) and UK General Data Protection Regulation (UK-GDPR)
I, we or me	Matthew Witty, website owner
User / user or you	any third party that accesses the website and is not either (i) employed by me and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to me and accessing the website in connection with the provision of such services; and
Website / website	the website that you are currently using, www.cardiffians.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

1. In this privacy policy, unless the context requires a different interpretation:
    
   1. the singular includes the plural and vice versa;
   2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
   3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
   4. "including" is understood to mean "including without limitation";
   5. reference to any statutory provision includes any modification or amendment of it;
   6. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

1. This privacy policy applies only to the actions of me and users with respect to this website. It does not extend to any websites that can be accessed from this website including, but not limited to, any links we may provide to social media websites.
   
   
2. For purposes of the applicable Data Protection Laws, I am the "data controller". This means that I determine the purposes for which, and the manner in which, your data is processed.

How I collect data

1. I collect data in the following ways:
    
   1. data is given to me by you voluntarily when you contact me; and
      
      
   2. data is collected automatically through the use of cookies.

Data that is given to me by you

1. I will collect your data in a number of ways, for example:
   
   
   1. when you access and browse the content of this website (via cookies).
      
      
   2. when you contact me through the website by e-mail or through any other means;
      
      
   3. in each case, in accordance with this privacy policy.

Data that is collected automatically

1. To the extent that you access the website, I will collect your data automatically, for example:
    
   1. I automatically collect some information about your visit to the website. This information helps me to make improvements to website content and navigation, and includes your IP address, the date, times and frequency with which you access the website and the way you use and interact with its content.

Keeping data secure

1. I will use technical measures to safeguard your data, for example:
    
   1. access to your account is controlled by a password and a user name that is unique to you.
      
      
   2. I store your data on secure servers (provided by UKHost4U).
      
      
   3. I store your data on a secure system, protected by a firewall, virus scanner, passwords and encryption.
      
      
2. If you suspect any misuse or loss or unauthorised access to your data, please contact me immediately.
   
   
3. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Data retention

1. Unless a longer retention period is required or permitted by law, I will only hold your data on my system(s) for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the data be deleted.
   
   
2. Even if I delete your data, it may persist on backup or archival media for legal, tax or regulatory purposes.
   
   
3. Data stored on backups is encrypted and taken off-line.
   
   
4. Backups are updated every six months (removing old data from deleted users).

Your rights

1. You have the following rights in relation to your data:
    
   1. Right to access - the right to request (i) copies of the information I hold about you at any time, or (ii) that I modify, update or delete such information. If I provide you with access to the information I hold about you, I will not charge you for this, unless your request is "manifestly unfounded or excessive."  Where I am legally permitted to do so, I may refuse your request. If I refuse your request, I will tell you the reasons why.
   2. Right to correct - the right to have your data rectified if it is inaccurate or incomplete.
   3. Right to erase - the right to request that I delete or remove your data from my systems.
   4. Right to restrict our use of your data - the right to "block" me from using your data or limit the way in which I can use it.
   5. Right to data portability - the right to request that I move, copy or transfer your data.
   6. Right to object - the right to object to my use of your data including where I use it for our legitimate interests.
      
      
2. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your data (where consent is our legal basis for processing your data), please contact me via sitemaster@cardiffians.co.uk.
   
   
3. If you are not satisfied with the way a complaint you make in relation to your data is handled by me, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website.
   
   
4. It is important that the data I hold about you is accurate and current.  Please keep me informed if your data changes during the period for which I hold it.

Links to other websites

1. This website provide links to other websites. I have no control over such websites and am not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of project ownership and control

1. I may, from time to time, expand this project into a business, and this may involve the temporary transfer of control of all or part of the website.  I may also transfer control in the event of the (unlikely) sale of the project/business.  Data provided by users will, where it is relevant to any part of the project/business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the data for the purposes for which it was originally supplied.
   
   
2. I may also disclose data to a prospective purchaser of this project/business, or any part of it within reason.
   
   
3. In the above instances, I will take steps with the aim of ensuring your privacy is protected.

General

1. You may not transfer any of your rights under this privacy policy to any other person. I may transfer my rights under this privacy policy where I reasonably believe your rights will not be affected.
   
   
2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
   
   
3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
   
   
4. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

1. I reserve the right to change this privacy policy as I may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the website and you are deemed to have accepted the terms of the privacy policy on your first use of the website following the alterations.

PAGE UPDATE HISTORY

03 April 2024 (Coding and Content updates)
29 September 2019 (Page Created)